Looking Back, Looking Ahead—2016 Edition

by Ken Case on January 21, 2016

Welcome! Each year, I like to take a little time to pause and reflect on the past year’s accomplishments, and to try to peer ahead at what I expect we will be delivering over the coming year. The future is never certain, of course! But I think it’s important to talk about where we are now and where we think we’re headed.

2015 Release Timeline for the Omni Group's Apps

The transition to Universal iOS apps

It’s amazing how much change a year can bring! At this time last year, we had four shipping apps on iPad—OmniFocus, OmniGraffle, OmniOutliner, and OmniPlan—but just one of those apps was available on iPhone. Apple had just shipped the iPhone 6 and 6 Plus, and with their larger screens we decided to bring all our apps to iPhone. And we did just that, shipping free universal updates to the iPad apps that made them also run on iPhone: first OmniGraffle on March 5, then OmniPlan on March 12, OmniOutliner on March 19, and finally OmniFocus on April 2. (OmniFocus was actually ready on April 1, but if we shipped it that day I worried that people might think the whole thing was an April Fools’ joke!)

Bringing each of those iPad apps to iPhone and adapting them to work well and bring all of their functionality to even the iPhone’s smallest screens was a huge effort. But that wasn’t all we were working on that quarter: we also shipped several free updates to our Mac apps, including the OS X Yosemite refresh of OmniFocus with support for new Today & Sharing extensions and a tear-off View Options popover, and a fully localized update to OmniGraffle 6—adding Dutch, French, German, Italian, Japanese, Simplified Chinese, and Spanish.

With those huge accomplishments completed, you might think things at Omni would have started to slow down a little when we entered the second quarter in April. But our release schedule was just starting to heat up: we shipped 10 more updates in April, including the OS X Yosemite refresh of OmniOutliner, a major update to OmniPlan for Mac adding support for Microsoft Project 2013, and an app for an entirely new platform: OmniFocus for Apple Watch. And then followed that up with another 10 updates in May, including a free major update to OmniFocus for Mac which made the Today extension customizable.

Apple previews new operating systems at WWDC

Our public release schedule did slow down in June, as Apple’s annual developer conference shifted our attention towards getting our apps ready for the upcoming round of operating system updates: iOS 9, watchOS 2, and OS X El Capitan. iOS 9 was preparing to introduce a huge platform shift, with apps on iOS being able to share their screen with other apps for the first time ever and with long-awaited support for global “Spotlight” searches of app content. And watchOS 2 was slated to bring even bigger changes to Apple Watch, with Watch apps being redesigned to run as native apps on the watch and with support for apps to add “complications” to the watch face. All this was expected to ship in early September, so we only had a few months to get our apps ready if we wanted to support all those features at launch. (Which we certainly did!)

But even with all that work going on behind the scenes, we continued to ship some big releases in the summer. In July, we shipped an OmniFocus for iOS update which added a “Dark” mode, swipe-to-flag, and push-triggered responsive syncing; as well as an OmniOutliner for Mac update with new PowerPoint and comma-separated values (CSV) export formats, plus support for Dutch, French, German, Italian, Japanese, Simplified Chinese, and Spanish. In August, we updated OmniGraffle and OmniOutliner for iOS to add support for iCloud Drive and other external document storage providers, and we updated OmniGraffle for Mac to add support for syncing stencils and templates.

Which brings us to September, the month that Apple shipped iOS 9 and watchOS 2. I’m pleased to be able to say that every one of our apps were ready with support for side-by-side multitasking and global searching on the day iOS 9 shipped, and that our new, native Apple Watch app was also ready on the day watchOS 2 shipped—with full support for a customizable watch face complication.

Apple ships new hardware

Of course, Apple always likes to spring a few surprises when they announce new hardware; this year was no exception. Apple announced 3D Touch for the iPhone 6s series and the coming iPad Pro, with its hardware keyboard and Apple Pencil. We had just one week after shipping our iOS 9 updates to deliver another round of updates adding 3D Touch support to all our iOS apps. Happily, we made that target as well! With those updates shipped and some of our team preparing for the iPad Pro, we turned the bulk of our attention back to our Mac apps.

Kicking off our Mac updates in late September, we added haptic feedback to OmniGraffle for Mac, so that when a shape snaps into alignment you can physically feel the snap with your fingers on the trackpad.

Shipping on October 7, our biggest release of the year was OmniPlan 3 for Mac, with its new network diagram view, its multi-project dashboards, its easy-to-read and easy-to-customize project reports, and its advanced tools for earned value analysis and Monte Carlo simulations. It was a huge release, and ended up being featured by Apple on the Mac App Store both at its launch and again at the year’s end, as one of the apps considered the Best of 2015.

But don’t tell that to our OmniFocus customers! They were enjoying the biggest update to OmniFocus 2 for Mac since it shipped, with custom columns and compact title folding making the app much easier to scan visually. And OmniOutliner customers were getting a big Mac update of their own, adding support for syncing templates between Mac and iOS.

Meanwhile, winter was coming—well, November—and it was time to get those iPad Pro updates ready if we wanted to have them shipping on launch day. (Especially since it wasn’t quite clear exactly which day in November that launch day would be!) So in early November, we found ourselves once again shipping major updates to each of our iOS apps, this time adding support for the new large iPad Pro display and for full hardware keyboard support (with shortcuts appearing when the Command key is held so you can discover what those shortcuts are). With Apple Pencil in mind, we also updated OmniGraffle to recognize shapes, making it even easier to create great-looking prototypes.

Turning our attention back to the Mac, we listened to what customers were asking for in the new OmniPlan 3 release for Mac and quickly added a full complement of localizations as well as support for printing dashboards. We also updated OmniPlan for iOS to support OmniPresence syncing, making it easier than ever to keep your OmniPlan documents up-to-date across all your devices.

And closing out the year in December, we had one last big set of updates for OmniFocus, this time shipping simultaneously on both Mac and iOS. On Mac, we added support for push-triggered syncing, so that edits on any device would now appear within moments on all your other devices. (As of this writing, we’ve now sent over 190 million pushes to Mac and iOS devices!) On iOS, we also added note and attachment indicators on editor tabs, making it easier to see where your notes are so that you don’t have to play hide and seek. And on both platforms, we implemented one of our most-request features: updating Due Soon to include a “Today” option, which only included items that were due before midnight on that day (rather than showing any items due within the next 24 hours).

So, we had quite a productive year! And I only briefly highlighted the releases that introduced new features; if you count all of our releases, including bug fixes and other updates, we shipped 85 updates (averaging well over one per week).

How did last year’s plans match up with reality?

Looking back at what I said we were planning to do at the start of last year:

  • Yes, we brought all our iPad apps to iPhone.
  • Yes, we updated all our Mac apps to match the latest interface updates and take advantage of the latest technologies introduced in Yosemite (and then El Capitan).
  • Yes, we added support for iCloud Drive and third-party storage provider extensions. Sadly, we didn’t have time to build a new standalone OmniPresence app for iOS.
  • Yes, we did update OmniPlan to support import and export of Microsoft Project 2013 on both Mac and iOS.
  • Yes, we updated OmniFocus to make it sync more responsively (with push-triggered syncing), to be easier to scan visually (dark mode and note icons on iOS, custom column layouts on Mac), and to be more efficient to use (hide and show columns on Mac, global searching and keyboard shortcuts and note indicators on iOS).
  • And yes, Apple did have plenty of surprises in 2015 (iOS 9 multi-tasking and global searches, haptic feedback on Mac, watchOS 2 native apps, iPad Pro, and Apple Pencil) and our apps were able to support most of those right at launch.

All of which might explain how we managed to finish the year receiving two more of the App Store’s “Best of 2015” awards.

Looking ahead at 2016

2016 has barely begun, but we’ve already kicked off the year with yet more updates! In the first week of the year, we shipped an OmniFocus update on iOS adding note and attachment indicators to list rows, and an OmniOutliner update on iOS adding PowerPoint export and supporting taller popovers on iPad Pro.

On Mac, OmniFocus will also be getting more control over style settings, allowing more font and color choices such as switching to dark mode. We’ll continue to improve syncing, turning our attention to changing the file format to improve conflict resolution for synced edits and to allow backward- and forward-compatible syncing as we introduce new features to OmniFocus.

OmniFocus for iOS will share those syncing improvements, of course. We’ll also be adding support for more 3D Touch “peek” and “pop” gestures on iPhone 6S, making it more efficient to access item details while browsing a list.

We want to make it easier than ever for the OmniGraffle community to share their work, so we have OmniGraffle updates coming for both Mac and iOS which let you share stencils to Stenciltown right from within the app. And even if you’re not using Stenciltown, you’ll be able to share or print the document you’re currently editing by tapping an always-available Share button on the top toolbar, rather than having to exit to the document browser first.

That new Share button in the iOS document toolbar isn’t just for our OmniGraffle customers, of course; it will also be coming to OmniOutliner and OmniPlan very soon!

Speaking of OmniPlan: we will, of course, be bringing OmniPlan 3 to iOS as well—in fact, we expect it to ship in just a few weeks! We’ll go into more detail as that date approaches, but I’ll just quickly say that we’re bringing over OmniPlan 3’s network diagram view from the Mac, along with Monte Carlo simulation, Microsoft Project 2016 support, and many other new features.

For OmniOutliner, I’m very pleased to share that we have some major writing improvements on the way! On both Mac and iOS, we plan to support distraction-free full-screen editing, the ability to see your current word count, and support for directly editing Markdown documents. (And on iPad, we hope to let you directly print your outline without first having to export to HTML.)

Across the board, in all our apps, we’ll be continuing to improve the overall user experience, finding out where the little points of friction are that get in the way and make the apps more difficult than they could be.

We’ll be working to make your documents and data more secure by adding support for encrypting your Omni documents, so even if someone else gets their hands on a sensitive document they won’t be able to read it unless they also have its password. And we’d like for you to be able to encrypt all the documents and data you’re storing on our Omni Sync Server so that any access to that data requires your authorization—as a technical limitation, not just a matter of policy and trust.

Finally, we’re working hard on making iPad Pro the best platform it can be. When Tim Cook introduced iPad Pro in September, he said: “iPad is the clearest expression of our vision of the future of personal computing: a simple, multi-touch piece of glass that instantly transforms into virtually anything that you want it to be.” I still find that vision as compelling as when we decided to go “iPad or Bust!” when iPad was introduced in 2010, and if we truly want to achieve that vision we still have a lot of work to do to bring more of the power of the desktop to that transforming piece of glass. I can’t wait to share the fruits of that labor with you once it’s ready!

(Feedback? I’d love to hear from you! You can find me on twitter at @kcase, or send me email at kc@omnigroup.com.)

OmniFocus for Apple Watch is now available!

by Ken Case on April 24, 2015

Earlier this month, I shared that OmniFocus 2 for iOS is now available as a “universal” app which runs on all iOS devices. Today, Apple launches their most personal device yet, Apple Watch—and I’m very pleased to share that OmniFocus for Apple Watch is available right at launch, included in v2.5 of our universal app!

Designed deliberately for Apple’s most personal device, OmniFocus for Apple Watch brings your tasks into greater harmony with how you move through the day.

We built OmniFocus for Apple Watch to specifically address situations where having OmniFocus on your wrist is the best option, distilling it to the essence of what you need right now.

At a Glance

Screenshot of OmniFocus Glance on Apple Watch

Use the OmniFocus Glance for the quickest possible access to the shape of your day. When you’re in the car trying to decide whether there’s time to squeeze in a stop at the drug store before picking up Fido from the vet, the OmniFocus Glance comes to the rescue with the time and title of your next due action.

OmniFocus Today

When you have a bit more time (and another hand free), the OmniFocus for Apple Watch home screen fills in the canvas of today’s most essential items so you can plan ahead. Jog your memory about the juice boxes for tonight’s soccer game, or if they’re stowed safely in the trunk, check off that task!


When you’re using OmniFocus for Apple Watch, you’re not using it alone. Actions you check off are also marked completed on your iPhone, and from there, synced with your other devices. And views carry over, too! Get set up for a meeting by visiting the Weekly one-on-one context on your phone, then put it away — it’s available right there on your Apple Watch.

A Relevant Presence

OmniFocus for Apple Watch is with you when you need it. Notifications — shared with iPhone — give you a gentle reminder on your wrist, just as you’ve set them up to do. Never miss an item on a grocery list, and never miss a thought for that new novel — raise your wrist with the OmniFocus app, and with a Force Touch and a tap, speak to add the idea to your database.

To learn more about OmniFocus for Apple Watch, please see the live web demo (at the top of our product page) and our support article.

The universal OmniFocus 2 app supporting all iOS devices is available on the App Store, priced at $39.99 for the Standard edition and $59.99 for the Pro edition. Customers who have purchased OmniFocus 2 for iPhone and would like to start using OmniFocus on their other iOS devices can use Complete My Bundle to receive full credit for their existing investment. (And customers who own OmniFocus 1 for iPhone or iPad are eligible for a free upgrade to Pro after purchasing the universal app!)

We hope you enjoy this latest addition to the OmniFocus family! If you have any feedback, I’d love to hear from you: I can be reached on twitter at @kcase, or by email at kc@omnigroup.com.

OmniFocus now available as universal app for iPhone and iPad

by Ken Case on April 2, 2015

Since January, I’ve been blogging and tweeting about free updates to our iPad apps to make them into Universal apps that worked on both iPad and iPhone. In March, we shipped OmniGraffle for iOS, OmniPlan for iOS, and OmniOutliner for iOS. Today (April 2, 2015), we’re releasing the last of those universal updates: OmniFocus 2.1 for iOS!

Screenshot of OmniFocus for iOS running on an iPhone 6+

OmniFocus for iPhone was our first iOS (or rather, iPhone OS) app back in 2008. With OmniFocus for iPad in 2010, we added features like Forecast and a dedicated Review mode to take full advantage of the form factor. Both apps have seen major updates since then, and most of their features have spread across the OmniFocus family, but now that Apple has blurred the line between tablet and phone devices with the iPhone 6 Plus it seems like the right time to combine the iPhone and iPad feature sets.

That means that as of today’s release, you can do the following things on an iPhone:

  • Use OmniFocus in Landscape mode with a Sidebar (iPhone 6 Plus)
  • Use the Review perspective
  • Create Perspectives (Pro)
  • View perspectives with Project hierarchy (Pro)

This release isn’t just about bringing iPad features to iPhone—we’ve also added a couple of items to both iPad and iPhone that were pretty popular with our TestFlight testers (thanks folks!):

  • Show a custom perspective in the Today extension (Pro)
  • Completely customize your home screen and place perspective tiles in any order using drag and drop (Pro).

OmniFocus Universal contains a lot of smaller improvements and bug fixes, too.

To try to make the differences between the new Universal app and the existing iPhone app as clear as possible, we’ve created a little table listing supported devices and features:

Different editions of OmniFocus for iPhone and iOS

For customers who already own OmniFocus, we’ve tried very hard to preserve your existing investment:

  • If you already own OmniFocus 2 for iPad, you’re getting the Universal version as a free update today. If you’ve already purchased Pro, that carries over too. (If you don’t see it right away, try restoring your purchases.)
  • If you’ve been using OmniFocus 2 on your iPhone and would like to start using it on your iPad as well, you can buy the OmniFocus Universal Bundle using Complete My Bundle to preserve the money you invested in the iPhone app.
  • If you own OmniFocus 1 for iPhone or iPad, you can get the Pro In-App Purchase for free.

And, for those of you who already own OmniFocus 2 for both iPhone and iPad:

  • Customers who bought both OmniFocus 2 for iPhone and OmniFocus 2 for iPad prior to this update are also eligible for a $10 rebate through May 15, 2015, reducing their cost ($20 + $30) to the current price of the Universal app ($40).

Also, please note that this isn’t a forced upgrade! If you’re not sure you need to move from OmniFocus for iPhone yet, that’s just fine: starting with version 2.5, we’ll be updating the iPhone app in lockstep with the universal app so that they both get improvements at the same time. (Version 2.5 will bring the universal app’s landscape support to the iPhone.)

I encourage you all to check out the new OmniFocus page on our site, to watch the app preview video in the App Store or on Vimeo, and to read our free user manual. If you have any questions, please don’t hesitate to contact our support or sales teams—and you can always find me on Twitter as @kcase.


OmniOutliner for iOS now available on iPhone and iPad

by Ken Case on March 19, 2015

In January, I announced that we would be providing free updates to our iPad apps to make them into universal iOS apps, designed to feel at home on both iPad and iPhone. We shipped OmniGraffle for iOS two weeks ago,OmniPlan for iOS last week, and this week we’re shipping the third!

Screenshot of OmniOutliner for iOS running on an iPhone 6+

OmniOutliner 2.3 ships today (March 19, 2015) and is a universal app for iPhone, iPad, and iPod touch! We’ve worked hard to bring OmniOutliner’s design and features to all of your devices running iOS 8.1 or later.

To get OmniOutliner for iOS, please visit the App Store. You can learn more about OmniOutliner by browsing our website, or by downloading our free, comprehensive user manual. You can also watch 30-second preview videos of OmniOutliner running on different iOS devices over on our vimeo page.

This particular app release has been long-anticipated: we’ve been wanting to bring OmniOutliner to iPhone for years. After all, our customers—you!—started requesting it the day the App Store opened in 2008, and when we shipped OmniOutliner for iPad in 2011 it sold 10,000 copies in the first three weeks! But for OmniOutliner to be really useful on an iPhone, we felt it was important to start by getting a solid syncing solution in place (which shipped in Q2, 2013). And then to modernize the iPad app for iOS 7 (Q3, 2013) and finally to ship OmniOutliner 4 for Mac (Q1, 2014). All of that work added up to a much longer delay than we wanted—but all of that work is now done, and we’re very pleased to (finally!) be shipping OmniOutliner for all iOS devices.

I personally use OmniOutliner for so many different things that I struggled over what to use as the screenshot, so finally (as you can see) I settled on showing a sampling of all its built-in templates. But I’m sure OmniOutliner is new to some of you, so perhaps I should back up and answer a basic question: What is OmniOutliner?

OmniOutliner is a tool for writing structured text. OmniOutliner stands apart from many other editors with its rich outlining capabilities, flexible column types, and support for embedded attachments (images, sound, or any other reference material). Our customers use OmniOutliner to write screenplays, budgets, inventories, books, class notes, legal briefs and contracts, syllabuses, and speeches. (In pop culture, Veronica Mars even used it to track a suspect’s browser history.) OmniOutliner is also flexible enough that many of our customers used it to manage their own task lists (with scripts like Kinkless GTD) before OmniFocus came along.

For those who have already been using OmniOutliner on iPad, here are a few highlights from the release notes:

  • Free Scrolling Outline — The outline view now freely scrolls, so the outline column can be scrolled off the screen.
  • Images — Image attachments will automatically scale down to fit the width of the column.
  • Updated Layout — The layout of the interface has been adapted to work on smaller iPhone and iPod touch screens as well as larger iPad screens. As a result, some controls have moved to new homes and some adapt themselves depending on your screen size and orientation. We hope we’ve done this in a way that makes the app even easier to use efficiently, but if you have any comments about any of the changes please don’t hesitate to email us!

That’s three universal apps down, one final app to go. Next up: OmniFocus for iOS!1

  1. OmniFocus is already available on iPad and iPhone, of course—but we’re building a free update to the iPad app which will make it into a universal app which runs on both iPad and iPhone. Current owners of the iPhone-only app who wish to upgrade to this universal app will receive a 50% discount. 

OmniPlan for iOS now available on iPhone and iPad

by Ken Case on March 18, 2015

In January, I announced that we would be providing free updates to our iPad apps to make them into universal iOS apps, designed to feel at home on both iPad and iPhone. We shipped the first of these universal apps two weeks ago, and last week we shipped the second!

Screenshot of OmniPlan for iOS running on an iPhone 6+

OmniPlan 2.1 shipped on March 12, 2015, and is now a universal app which runs on iPhone, iPad, and iPod touch devices! With the Pro upgrade, OmniPlan can now import Microsoft Project (.mpp) documents created by Microsoft Project 2013 (in addition to 2003, 2007, and 2010)–and for the first time on iOS, OmniPlan Pro can also export documents to Microsoft Project (2013 only).

To get OmniPlan for iOS, please visit the App Store. You can learn more about OmniPlan by browsing our website, or by downloading our free, comprehensive user manual. You can also watch 30-second preview videos of OmniPlan running on different iOS devices over on our vimeo page.

For those who have already been using OmniPlan on iPad, here are some highlights from the release notes:

  • MS Project 2013 Compatibility (Pro) — The In-App Purchase feature for MS Project Support (OmniPlan Pro) has been updated with import and export support for MS Project 2013 (.mpp) files.
  • Touch Gesture Granularity — Dragging a task bar’s duration will now move in more sane and manageable increments, based on the gantt chart’s current time scale.
  • Gantt Chart Performance — Horizontal pinch-to-scale is much smoother now.
  • Updated Layout — The layout of the interface has been adapted to work on smaller iPhone and iPod touch screens as well as larger iPad screens. As a result, some controls have moved to new homes and some adapt themselves depending on your screen size and orientation. We hope we’ve done this in a way that makes the app even easier to use efficiently, but if you have any comments about any of the changes please don’t hesitate to email us!

OmniPlan is having a great first week on the iPhone, and we’re incredibly honored to be currently featured on the App Store as one of the iPhone’s best new apps (both on the home screen and in the Business section):

Screenshot of the App Store featuring the OmniPlan 2.1 release

As I mentioned in my earlier blog post about OmniGraffle for iOS, we’re really appreciating being able to test our apps with hundreds of customers now that TestFlight is available! Thanks to everyone who volunteered to help test our apps!

That’s two universal apps down, two to go. Tomorrow’s release: OmniOutliner!