The Omni Show Returns with a New Host: Andrew Mason

by Omni on August 11, 2020

The Omni Show would not exist if not for our original podcast team, host Brent Simmons and producer Mark Boszko and their combined commitment to making it a success. We’re grateful to them, and although we recognize it will be the end of an era, we’re delighted to announce the return of The Omni Show—which will officially relaunch this fall—and introduce its new host, Andrew J. Mason. Andrew is a passionate podcaster and audio producer who has lent his voice to help elevate others for the past 12 years. Below, Andrew shares a little about himself, what he’s excited for as the new host, and the direction he’d like to take the show going forward.

How did you become the new host for The Omni Show?

Andrew: Before I became the producer and host for the GTD Podcast, I recall telling GTD creator David Allen I’m the best podcaster you’ve never heard of! I love anything that has to do with amplifying ideas. I’ve been an Omni superfan for a long time—OmniFocus is an integral part of my process for getting things done. I’ve interviewed Omni Group CEO Ken Case previously and I’ve always wanted to be the host for The Omni Show. A friend of mine encouraged me to ask Ken, and I’m excited to work with Omni in this capacity—they’re great people, they make great software, and it’s always been clear to me how much Ken truly cares about the people he serves.

In what direction are you planning to take the podcast?

A: The first episode features an interview with Ken, and I’m excited to have him as my first guest as the new host. Following that episode, I would like to share the stories of people who are passionate about using the software. I’m a diehard OmniFocus fan and I want to hear from others who are a part of this thriving community of professionals using these products to drive their lives. I want listeners to hear why and how other people use this software to do great work.

What are you hoping listeners take away from the show?

A: There are two levels: (1) Giving listeners an inside look into the company by sharing details about the software, new features, and all the exciting things happening, and (2) highlighting the passion found within the continually widening user base.

How would you describe your interview style?

A: I don’t do hardball-style interviews. I’m skilled in asking a question in a way that draws out an unexpected response, which often leads to a unique answer that surprises my guests.

What are you the most excited about as the new host of the podcast?

A: Outside of OmniFocus, I’m an entry-level user. I can’t wait to dive deep with guests and listeners. It’s exciting to have the opportunity to become an even more well-versed fan and learn more about Omni software with a community of people just as passionate about the products as I am. As a superfan, I’ll get the chance to pose questions to power users and bring that learning to other people. That’s what I’m passionate about—digging into things fans would like to know but wouldn’t get to hear anywhere else.

We’re excited to have Andrew join our team and look forward to sharing his talent and enthusiasm with our fans soon on The Omni Show. To learn more about what makes people so passionate about apps from the Omni Group, download OmniFocus for Mac. And if you have any questions or feedback, email—our amazing Support Humans are standing by, ready to help.

New Features and Interface Refinements: Introducing OmniPlan 4

by Omni on July 15, 2020

Managing complexity just got even easier with OmniPlan 4 for Mac. We’ve added to OmniPlan’s ease of use and its existing interactive Gantt chart, powerful task scheduling options, network view, and automatic project scheduling. OmniPlan 4 introduces interval cost and effort tracking, new scheduling features such as recurring and manually scheduled tasks, and a new assistant to help set up project schedules. In addition to these powerful new features, a wide range of improvements have been made throughout the app, making OmniPlan easier to use than ever before for day-to-day project management tasks—no matter how complex your project is. And for the first time ever, your purchase of OmniPlan 4 now includes licenses for both Mac and iOS (plus a free 14-day trial).


New project assistant: Get help creating a new project with a setup assistant.

Recurring tasks: Tasks can now be scheduled to occur daily, weekly, monthly, or at yearly intervals.

Interval tracking: Cost and effort tokens can now be added as labels below tasks in the Gantt chart or displayed in the Gantt header. These tokens can display the total cost or effort for the current time increment or the cumulative total cost or effort up to that time increment. Interval tracking data can be configured and included in CSV and OmniOutliner exports.

Task roll up: Group tasks can be set to “When closed, roll up children” in the Task Inspector. With this option selected, the group is collapsed and sub-tasks and milestones are displayed in a single line.

Manual task scheduling: Manually scheduled tasks use the start and end dates you provide (OmniPlan will not automatically reschedule them).

File type: Projects can be saved as flat files or package files—a new enhancement for sync service compatibility with certain cloud services and network storage systems like Dropbox and Box.

Automatic light/dark modes: Projects created with default templates automatically switch between light and dark mode when your system changes modes.

Project outline views: Stay on track with the new project outline view for dedicated top-level projects.

Unified Resource View: Project and resource work hour customization are consolidated into an enhanced Resource View, providing easier access to existing functionality. This release also introduces a new schedule exception popover and customized day list, which allows for titling schedule exceptions and creating exceptions for any length of time.

Inspectors: Updated appearance, layout, and organization for inspectors increases discoverability and improves access to functionality.

  • Updated Task Schedule Inspector: Support for scheduling tasks manually has been added to the Task Schedule Inspector. Workflow for setting up task constraints has been updated, and task baseline information is now split into a new Task Baseline Inspector.

  • New Task Scheduling Influences Inspector: The functionality previously offered by the “Show Scheduling Influences” popover now displays in a dedicated Task Inspector.

  • Overhauled Styles Inspector: Redesigned to offer easy access to all advanced styling functionality in one place, the updated Styles Inspector replaces OmniPlan 3’s Styles View.

  • Unified Custom Data Inspector: Updated Custom Data and Attachment Inspectors have been consolidated into a single inspector.

  • Violation column: Collapsed groups containing a violation now display the Violation icon in the Violation column.

  • Outline behavior: Documents now remember when “Collapse When Not Editing” outline behavior has been previously selected.

Scheduling: Project schedules are more efficient and accurate than ever with multiple scheduling improvements.

Notice bars: Appearance has been updated for Change Tracking, Filtering, Monte Carlos Simulation, and Import notice bars.

View customization: Reorganized view-customization options are easier to find and customize.

Additional highlights for PRO users include:

  • Change tracking: Updated for improved reliability.

  • Reports window: Updated appearance and layout of HTML Reports window.

  • Omni Automation: Support for automation via the JavaScript plug-in has been updated. Learn more about our automation enhancements and other changes in the API Reference Release Notes.

In addition to the current available purchasing options for OmniPlan, cross-platform individual subscriptions for OmniPlan Pro are also available for purchase for $19.99 a month or $199.99 for an entire year.

If you’re interested in syncing OmniPlan 4 for Mac projects with OmniPlan on an iOS device, sign up for OmniPlan 4 for iOS TestFlight. Due to changes in OmniPlan’s scheduling logic and file format, we do not recommend syncing OmniPlan 4 projects with OmniPlan 3 for Mac or iOS.

We hope you enjoy OmniPlan 4—another example of our continued commitment to providing tools as powerful as you. Download the app for Mac, and if you have any questions or feedback, email—our amazing Support Humans are standing by, ready to help.

Omni Roadmap 2020 — July Update

by Ken Case on July 8, 2020

When I shared our 2020 roadmap back in January, little did I know that we were headed into a worldwide pandemic that would touch each of our lives so deeply. I hope that each of you, wherever you are, are safe and well.

Our world is constantly changing, and each year we have to be prepared to adjust our plans based on what we encounter along the way. This year we’ve had to adjust to working from home during the pandemic, of course—but we’re also accustomed to expect big news about Apple’s platforms in June, and this year was no exception. As usual, there were plenty of great improvements to iPhone and iPad—but from our perspective, this year’s big news was about the Mac platform. After two decades of macOS 10 (originally written “Mac OS X”), the Mac platform is finally moving on to macOS 11—and by the end of this year the Mac platform will also start to transition to Apple silicon.

How does this news affect our roadmap?

Roadmap Review

Before we talk about how the roadmap might be changing, let’s start by reviewing this year’s roadmap and where on that road we are today!

With Omni Automation now available in every app, you can leverage plug-ins and scripts to accomplish more every day, automating routine tasks and integrating with other tools and services. We want Omni Automation to be easy for anyone to get started with, not just software developers, so Sal Soghoian and Rosemary Orchard have been helping us build instructional material and sample plug-ins which you can check out over at You’ll find new content posted there nearly every week! You’re also welcome to drop by the #automation channel on our Slack workspace, where we have a community of people asking questions and sharing their own projects.

A long-awaited feature has finally landed in OmniFocus, with support for “floating” time zones. This feature lets items always become due or available at the same local time whenever you’re travelling—though, ironically, everyone is doing a lot less travelling right now. (We hope those of you who have been doing some travelling are enjoying this change.)

A steady stream of OmniGraffle updates have greatly improved: performance, support for reading and writing Visio and SVG files, and support for storing documents on third-party document sync services.

With sign-in licensing (coming very soon), you will no longer have to keep track of license codes: to access purchases, you can simply log into our apps using your Omni Account. A single Omni Account can be used across all devices and platforms: with an OmniFocus subscription, for example, the same sign-in will unlock OmniFocus on Mac, iPad, iPhone, and Web.

We launched team subscriptions in March, and will be launching personal subscriptions at the same time as sign-in licensing. Subscriptions give you the latest version of our apps, enabling every feature on every platform (including Pro features)—with a lower cost up front and predictable spending in the future. But knowing that subscriptions aren’t the best choice for everyone, we continue to offer traditional licenses as well: traditional licenses are investments which may cost more up front, but save money in the long run.

We’re bringing one of our most powerful Pro features, custom perspectives, to OmniFocus for the Web. With custom perspectives, you can truly slice and dice your task list, making it easier to focus your attention on the things that need doing right now and to tune out the things that can wait. We’re currently testing custom perspectives internally, and will soon be making them available to everyone through our public test site.

Finally, we have our biggest project from this year’s roadmap: OmniPlan 4. I’m pleased to share that OmniPlan 4 is now feature complete, has been approved for distribution through the Mac App Store, and will be shipping very soon! OmniPlan 4 introduces interval cost and effort tracking, new scheduling features like recurring and manually scheduled tasks, and a new assistant to help set up project schedules. In addition to these powerful new features, a wide range of improvements have been made throughout the app, making OmniPlan easier than ever to use for day-to-day project management tasks no matter how complex your project is.

Sounds like a pretty full year already! What’s left in this year’s roadmap?

There are two big new features that remain from January’s roadmap, and both have to do with collaboration in OmniFocus: sharing linked tasks in OmniFocus, and sharing linked tasks between OmniFocus and OmniPlan. We’ve been hard at work at designing and implementing these, and as we’ve gotten deeper into this work we’ve decided to set our sights higher. Our original plan was to simply enable the sharing of individual tasks with one other person, but as we’ve thought through the various way people will want to collaborate we’ve decided it’s important to support sharing entire projects with teams right out of the gate.

Features are important to a productivity app, but designing and building a great user experience is even more essential to delivering a great app—so the other big project remaining in this year’s roadmap was to improve the flow of using our apps, particularly on iPad and iPhone. We want our apps to be easy to navigate, so everything in the app feels like it’s right at your fingertips—whether your fingertips are using a mouse, touch screen, or hardware keyboard. And we want to leverage the strengths of each platform, while maintaining consistency so it’s easy to switch from one platform to another. This isn’t easy to do! But we know the results will be worth the effort.

So how does WWDC affect this roadmap?

Apple announced a host of platform updates this year: from Apple Pencil handwriting recognition, to new date and color pickers on iPad and iPhone, to new Macs built with Apple silicon which can natively run iPhone and iPad apps on macOS 11. (And if Apple follows their usual pattern of launching new products in September, there’s not a lot of time before these platform updates start shipping!)

Our roadmap itself isn’t changing dramatically. We’re going to continue working on OmniFocus collaboration, and we’re going to continue improving the flow of using our apps. But the latest news from Apple has inspired us to take this work even further.

One of our top priorities is to make sure our Mac apps work well on Apple silicon. In theory we could just let Apple silicon do all the work, taking our existing Intel apps and converting them to run them on the new processor. Depending on how soon Apple is ready to ship their hardware, we may need to do that in the short term. But in the long term, that’s a recipe for apps getting stale and left behind—as so many 32-bit apps were left behind last year when Catalina shipped. The future of the Mac platform is Apple silicon, and we want to be ready to fully embrace that future. (I look forward to working on a Mac platform which gets better every year because it’s built on Apple silicon—much as we’ve already seen happen with the iPhone and iPad platforms!)

But Apple silicon isn’t the only big change Apple announced at WWDC. Along with support for new system hardware, macOS 11 is introducing a new design for the Mac platform—and quite a few new technologies which weren’t available just a few short years ago. With frameworks like SwiftUI, it’s easier than ever to design and build an app which behaves consistently across all of Apple’s platforms, while adapting behavior to leverage the strengths of each platform. The combination of new designs and new cross-platform technologies is a perfect fit with our roadmap for improving the flow of using our apps.

We see building for macOS 11 as an opportunity, much like building for Mac OS X was an opportunity twenty years ago. When Mac OS X was introduced, it had “Carbon” frameworks which made it possible to build apps which ran natively on X but were also compatible with Mac OS 9. Those frameworks were important to the transition from 9 to X, because the ecosystem of customers and products couldn’t leap to X overnight. But while those frameworks were important—essential, even—they didn’t represent the future of the Mac platform. That future belonged to the Mac’s newer “Cocoa” frameworks. And twenty years ago, those newer “Cocoa” frameworks were what we successfully leveraged to build our products and business (winning a record-setting five Apple Design Awards).

A similar transition lies ahead. We know that not all Mac customers will be ready to adopt macOS 11 the day it ships. And we know that we could continue to build apps using older macOS 10 technology and have those apps continue to run on macOS 11. But we also know that macOS 11’s new technologies represent the future of the platform, and that they have the potential to greatly improve our productivity as developers.

Twenty years ago, I had trouble understanding why so many Mac developers were sticking with Carbon rather than taking advantage of Apple’s newly introduced Cocoa frameworks. Facing a similar transition today, I have a much better appreciation for why that would be: as developers who have been working with Mac OS X for twenty years, we have a ton of code which is written using the old paradigm. We know the old frameworks inside and out, what to use and what to avoid. And it’s almost certain that the new frameworks aren’t fully baked or complete yet; they will have bugs in areas that haven’t been tested yet, and they may be missing some important capabilities. Building new code on a new foundation isn’t nearly as comfortable as building old code on a foundation we know.

But if we were building a new app today, I believe the best way to invest in the future of our products would be to take full advantage of these new frameworks rather than continuing to build on older technology. And if we want our products to stay relevant for another twenty years, I believe that adopting the latest technologies is the right move for them as well.

So, that’s exactly what we’re going to do: as we redesign our apps, we’re going to leverage the latest technologies. We’re not going to completely restart our development from scratch—but we are taking a step back to think about how we would design and build our apps if we were starting again now, building on the latest technologies and taking into account everything we’ve learned from our customers—you!—about how you use our apps. We’ll preserve much of our battle-hardened cross-platform application logic—the same business logic that we already share between Mac, iPad, and iPhone. And of course we’ll keep all of the new Omni Automation work we just completed, since our JavaScript-based plug-in and scripting code works well down at that layer with our business logic, aligning perfectly with our goal of delivering the best experience for our customers independent of the Apple devices they use. But when it comes to drawing content on the screen, processing input and commands, adapting to screen changes and so on, we’re going to take a fresh look at today’s technologies to see what we can best leverage as we redesign our apps.

This is obviously a huge undertaking. Can we redesign and rebuild our apps on top of new frameworks between now and September? That seems extremely unlikely! If we’re lucky, I’m hopeful that we might have test builds of new versions of OmniFocus and OmniGraffle ready to use by then. It will take us a while to get where we’re going–but in the meantime, we’ll continue to make sure that our current apps work well on the new operating systems.

With major new upgrades to your apps on the way, should I buy them today?

If you just want to get work done rather than worrying about timing, your best option might be to purchase a subscription! As noted earlier, subscriptions require the least up-front investment and always give you access to the latest version of our apps, enabling every feature on every platform. Team subscriptions are available today, and as noted above personal subscriptions will be available very soon.

But while we’re on the topic of licensing…

Over the last decade, the ways that apps are designed and built aren’t the only things which have changed: market expectations around how apps are bought and sold have also changed. Rather than buying independent apps for each platform (Mac, iPhone, iPad), in today’s market we expect to be able to purchase an app once and use it on every device where that app is available. This is already true for all of our subscriptions (where one universal subscription gives you access to the app on all devices), and as we look to the future we think it’s appropriate to use this model for our traditional licenses as well.

To that end, starting with OmniPlan 4 (but ultimately expanding to include our entire productivity suite), whether you purchase our apps using a subscription or a traditional license your purchase will be a universal purchase which unlocks the app on every device where it can run.


I hope this roadmap update gives you a sense of where we’re headed next! When we think about what to focus on next, we think about how to build products that help you, our customers, be your most productive selves. You’re working on big projects, and you’re looking to us for powerful tools to help you with those projects. It’s our job to help you accomplish those projects efficiently and effectively, without wasted effort. As we work to improve our products, we hope that the improvements we’re making will help you do just that.

(Feedback? I’d love to hear from you! You can find me on twitter at @kcase, or send me email at

The Difference Between a Prototype and Wireframe

by Omni on June 25, 2020

You’ve got an idea—you did the hard work of coming up with an app, website, or brand-new product. Now it’s time to figure out how to share it. Wireframes and prototypes are tools that are relatively easy to create and can help you visualize the functions and possibilities for your concept. Here, we’ll explain what wireframes and prototypes are, the uses for both, and how they differentiate—so you can determine which is best for your project and build a plan to share your idea with the world.

What is a wireframe?

A wireframe is a static, basic sketch of your website, which makes it the perfect visual starting point during the brainstorming process. Rectangles or squares are used as placeholders to show the location of potential graphics, buttons, or text, and the accompanying lines connecting these shapes indicate the order of information shared on each page.

There are two different types of wireframes: low-fidelity (lo-fi) and high-fidelity (hi-fi). A lo-fi wireframe will help you map out the basic schematics of your site in black and white. In contrast, a hi-fi wireframe is typically constructed after a lo-fi wireframe and presented in grayscale—this simulates actual color tones to help you better visualize the final version. Think of the hi-fi wireframe as a more detailed blueprint of your concept that will give viewers a better understanding of the look, feel, and functionality of your site. Hi-fi wireframes often contain no content or some placeholder content, such as lorem ipsum, typeface preferences, and specific dimensions for images.

Both types of wireframes are useful during the creative process and can be produced using design tools like OmniGraffle. If you’re starting from scratch, sketch a lo-fi wireframe to establish the basic layout of your site and hone in on the essential hierography of information. Then, create a hi-fi wireframe to explore more of the UI and UX details. Keep in mind that simplicity is key when creating a wireframe—don’t worry about aesthetics. Your goal is to quickly communicate your idea by constructing a simplified visual representation of your design.

Wireframe for the Difference Between a Prototype and Wireframe

What is a prototype?

A prototype is an interactive model or simulation that demonstrates how the finished website or app will work. The primary goal of a prototype is to test the design and functionality of your concept before moving on to the next phase of development. Creating a prototype might seem like a waste of time, but it’s a crucial step in discovering potential flaws and can save you time and money in the long run.

Like wireframes, prototypes also differ in complexity—lo-fi or hi-fi—based on the level of interactivity that’s possible (e.g., how many buttons can be clicked), visual design, and content. Lo-fi prototypes are often paper sketches with some basic visual attributes (rectangles, boxes, and buttons) representing the order of information, and the interactivity is simulated by a person. More realistic in appearance and with a higher degree of functionality, hi-fi prototypes are computer-generated simulations that look and feel like the final product—all interface elements (animations, graphics, colors, and content) are included with interactive clickable hotspots for users to experience the site.

Creating a prototype allows you to test and tweak the functionality of your design and discover any features you may want to add to your product before entering the final phase of design. Prototypes take more time to construct than wireframes, but the feedback gained through user interaction can be invaluable. The more realistic your prototype is, the more in-depth feedback you’ll gain for future iterations.


Understanding the difference between a wireframe and a prototype will help you determine which one best suits your needs. Using these design tools to map out and communicate the usability and functionality of your concept—and test your product—will save you time and resources and take you one step closer to production.

Flat-File Format: A New Enhancement for Sync Service Compatibility

by Omni on June 3, 2020

In the previous version of OmniGraffle for Mac and iOS, some customers were unable to open files stored in sync with providers such as Dropbox, Google Drive, and Box. These sync services do not support file packages—a common macOS format that treats a folder as a single file—so some users received a message that their selected file couldn’t be opened. Instead, file packages appeared as a regular folder or compressed zip file with the same file extension. Even if users didn’t experience direct issues, this bug would sometimes result in data loss while editing files synced with these services.

To work around this sync issue, many customers chose to store their documents using our single flat-file format—but this method was inefficient for handling attachments. Files were encoded into XML data—a significantly less efficient way to store files—and rewritten on each save. In this release, we’re introducing a new, single-file format (so you can still choose a file package) that performs better than the previous version and is fully compatible with sync services. We’ve unblocked the UI earlier in the saving process with this new zipped format—attachments are separate from the OmniGraffle XML data, so users can focus on their work without being concerned about file formats.

OmniGraffle files will be recognizable due to the .graffle extension, but users with versions of OmniGraffle before 7.16 and 3.14 won’t be able to open the zip format. It’s important to note this change if you’re working in a shared file environment or sending files to colleagues using older versions of OmniGraffle. For these situations, all legacy formats are available from the export panel, and existing legacy files will have the option to continue saving in the legacy format. We’re working hard to provide compatibility across platforms and accessible options for all.

Download the app for Mac or iOS, and if you have any questions or feedback, email—our amazing Support Humans are standing by, ready to help.